Built for permit expediters

The AI coordinator for permit expediters

Never lose track of a permit again. Every job, every city portal, every deadline — in one place, on your phone. And your whole project team sees it too.

Join the waitlist See how it works

Private beta — Bay Area expediters first.

Coordinator AI by PermitsPros Inc

The problem

You're running your business out of spreadsheets, portals, and memory.

Dozens of permits. A different city portal for every jurisdiction — each with its own login, its own status names, its own quirks.

Correction letters buried in email threads. Inspection windows you find out about too late. Clients asking "any update?" while you're on a job site with dirty hands.

One missed fee notice or one forgotten inspection, and a job stalls for a week.

Coordinator exists because this was someone's actual Tuesday.

What it does

One place for every permit you touch.

These are real features from the working dashboard — not mockups, not vaporware.

Permit pipeline

Every permit, every status, one scrollable board. Submitted → in review → corrections → approved → issued. Nothing falls through.

Action inbox

Fees due, corrections waiting, signatures needed — the next thing to do on every job, ranked by urgency. Open the app, do the top item.

OT inspection tracker

Overtime and off-hours inspections tracked end to end: requested → form built → uploaded → invoiced → paid → scheduled. Built for fire-alarm OT workflows.

Timeline predictionsBeta

Based on your history: how long does a fire permit at this address usually take? Real answers from your real data — no more guessing for clients.

Client auto-updatesBeta

Your permit moves, your client hears about it — automatically. The white-glove "we'll keep you posted" experience, running itself.

Voice status checkBeta

On a job site with dirty hands? Ask: "What's the status of 101 California?" and get the answer. Built for how expediters actually work.

Correction letter readerBeta

Snap a photo of a city corrections letter. The AI extracts every item, drafts the response, and queues the resubmittal.

For the whole project team

One dashboard. Everyone's on the same page.

Permits stall jobs when the information lives in one person's head. Coordinator puts it in front of the whole team — live.

Project coordinators

See every permit across every job without chasing the expediter. Status, next action, who's on it — all in one view.

Project managers

Permit status and inspection schedules at a glance. Walk into a client meeting knowing exactly where every job stands.

Head installers & field leads

Know the moment a permit issues and when inspections are booked. No more "are we cleared to start?" texts — the answer is on your phone.

Getting the team in is easy: the expediter invites each person with just an email. View-only access, nothing to install, nothing to learn.

Coverage

Works with your cities.

Every city runs a different permit system. Coordinator speaks to them through adapters — one clean timeline no matter which portal the city uses.

San Francisco San Jose Oakland Fremont Concord Your city →
How it works: OpenGov, Accela, EnerGov, and other major permit systems plug in through adapters — built once, shared by everyone. Bay Area first, expanding with every expediter who joins.

Why we're building it

"I was losing permits in email threads and spreadsheet tabs. So I built the tool I wished existed — then realized every expediter needs it."

— Built by a working expediter, for expediters. Currently in private beta with Bay Area firms.

Taste it first

Try the demo.

The real dashboard, live on your phone right now. No account, no signup — just look.

QR code — scan to open the live Coordinator demo

Scan to see it live.
Share it with another expediter.

Know someone drowning in permits? Send them the demo.

Built to work on the job site
iPhone + AndroidAdd to home screen — runs full-screen like a native app.
Poor signal friendlyLightweight pages that load fast on bad connections.
No account neededThe demo opens instantly. Join the waitlist only when you're ready.
AI-powered

The AI coordinator goes live in

Every permit. Every city. Every deadline. Handled by AI.

–days
–hours
–minutes
–seconds

Private beta

Get early access.

We're onboarding Bay Area expediters first, a few at a time. Join the waitlist and we'll reach out when your spot opens.

– expediters already on the waitlist

No spam, no selling your info. One email when your beta spot opens.

You're on the list.

We'll reach out when your beta spot opens. Bay Area expediters are onboarding first.